Costing path · Packaged tool

Packaged tool

For seats or a SaaS tier, such as a workplace or coding assistant. Seat cost is only the start: administration, review time and rollout are counted, and unused seats are shown.

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Scenario

Scenario name

Unit of work

The unit a cost per accepted outcome is quoted in, such as “document drafted”.

Currency

The Lab works in USD for now.

Seats and price

Charged seats are the greater of seats bought and any contract minimum.

Seats bought

Contract seat minimum

Optional.

Price per seat, per month

Leave blank if not known: the estimate waits rather than pricing it at zero.

Fill from the reference list

11 checked USD list prices, list of 14 Oct 2026. The figure, its terms and its source link are copied into this estimate; a later list update never changes it.

Source of seat price: Illustrative. Invented for testing (fixtures-for-ws1.md); describes no real organisation or price.

Use

Who actually uses it, and what counts as an accepted outcome.

Active users a month

Accepted outcomes a month

Optional. Needed for a cost per outcome and for value.

Active user means

Headline measure

Cost per active userWhat each person who uses it costs.Cost per accepted outcomeWhat each piece of accepted work costs.

Administration

Monthly time to run the tool: licences, policy, support.

Hours a month

Hourly rate

Source of administration time: Illustrative. Invented for testing (fixtures-for-ws1.md); describes no real organisation or price.

People time

Extra time people spend because of the tool, such as reviewing its output. Count only time not already in the baseline.

Running costs

Monthly costs that do not move with volume, such as platform share, monitoring or support.

Enablement and rollout

One-off costs such as training, change and rollout, spread over the months you expect them to serve.

Enablement and rollout

Name

Amount

Spread over

Source of this cost: Illustrative. Invented for testing (fixtures-for-ws1.md); describes no real organisation or price.

Baseline

What one accepted outcome costs today, done the current way, fully loaded. It must describe the same work as the accepted outcomes; cases the AI hands back to people are not accepted outcomes. Leave blank to see cost only.

Baseline cost per accepted outcome

Share of the baseline you stop paying

For the cash view: the part of the baseline that leaves the budget, such as contractor, outsourcing or licence spend. Staff who stay on the payroll are not a cash saving. Leave blank if not known.

Result

Recalculates as you type

Monthly TCO

$14,000.00

Consumption, people, running costs and amortised build

Cost per active user

$46.67

Monthly TCO ÷ active users. Your headline measure.

First-month outlay

$19,500.00

Monthly run cost plus all one-off build cost. Shown beside TCO, never added to it. Cash only where these are new payments, not existing staff time.

Monthly run cost

$13,500.00

TCO less amortised build; used for payback

Seat economics

Cost per accepted outcome

Undefined

Enter accepted outcomes to see it

Unused seat cost

$5,000.00

Inside seat cost already; shown, not added

Seats charged: 500
Seat utilisation: 60%
Accepted outcomes: Undefined

Monthly cost lines

Where the monthly cost goes
Cost line	Monthly
Seat licencesSeats	$12,500.00
AdministrationAdministration	$1,000.00
Enablement and rolloutBuild, amortised	$500.00

ValueForecast

Enter the baseline cost of one accepted outcome done today to see resource value, cash value and payback.

Limits of this estimate

Planning estimate: seat counts and activity are entered, not measured.
Illustrative seat price.
No accepted-outcome count entered; cost per accepted outcome and the value side are unavailable.

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Open comparison

The JSON re-imports exactly and records the methodology version. It carries the baseline cost when one is entered. Files are made in your browser; nothing is uploaded.